Current status of beach renourishment project

• Following hurricane Beryl and subsequent storms and swells we lost approximately 50% of the flat area of the beach where the sun beds go – more or less all the sand from the line of coconut trees to the ocean and the sand on the ocean floor had been lost.
• ⁠All coconut trees had also fallen into the sea putting the remaining beach at risk of further erosion.
• ⁠Initially we replanted the trees and created protective buckets around the root systems to help preserve the trees and prevent further beach erosion.
• In late September and over approximately 2 weeks of intense works hundreds of truckloads of sand was deposited and dispersed along the hotel and SLPOA beaches.
• At the end the works approximately 70% of the flat beach was returned as it was not possible to create a natural and gradual slope into the sea as this would require a complete return of the sand that had been removed from the ocean floor.
• As there was a minimal slope from the waves to the newly deposited sand, waves / swells cut away the newly deposited sand creating an upper and lower beach.
• Efforts to reduce the severity of the edge to the upper beach resulted in more sand being taken away by the waves / swells.
• Most of the weather which has been relentless since the hurricane came from the south which took away further sand from the upper beach.
• Thankfully the sand to the ocean floor / rock bed was replaced and sand slowly started to return to the lower beach so the edge of the upper beach started to reduce in height.
• Over the last week or so we have experienced a new and aggressive swell and as a consequence more sand has been deposited onto the lower beach and the ocean floor further improving the situation.
• ⁠Whilst not a complete success, we are far better off than we would have been if the beach renourishment works had not taken place as we now have a minimal edge to the upper beach as more sand has returned to the lower beach, safe and easy entry into the sea and a sandy bottom to the ocean floor rather than the previously exposed and dangerous rock bed.
• We have also managed to save the majority of the coconut trees which helped preserve the sand when the initial storms and swells hit
• I am delighted to confirm that Sandy Lane Hotel and CO Williams have almost completed their repair works to the north end access.

Staff

• As we get closer to the busy season, please note the following additional and changes to the club’s staffing:
• New bartender Jadir Ellis has been employed on probation to assist with the high season.
• Staffing and rosters will be adjusted to ensure that the security hut is manned from Dec 15 to Easter 2025.
• Assistant / front of house staff member John Green has been recruited and will start later this month.
• Clemmie Young will not be returning.
• Additional staff will be recruited as required to assist with the high season.

Bar

• The bar improvements are completed. The bar extension will also provide additional storage which will ensure that no items will be placed on the customer facing side of the bar. Next year we will update the cupboards so the left and right hand sides of the bar match.

Reception

• The new separate and dedicated reception / concierge desk has been built and is operational.

Terrace fans

• 3 new fans have been installed on the club house terrace to go over each of the 3 tables.

Member and disabled bathrooms

Upgrades to member and disabled bathrooms have been completed which include:

• Painting of walls and ceilings
• New grouting
• New hand dryers
• New lights and fans
• New extractors
• New mirrors
• New baby changing table (disabled bathroom only)

Brick platform off clubhouse terrace:

• Due to the high usage and flooding, the grass area between the clubhouse terrace and sand has been impossible to maintain and has been replaced with the grey bricks which match the walkways to the showers and in front of the north and south cabanas / boundaries. Additional drainage works have also been completed on the north section of the terrace to further address the flooding. Outdoor furniture supplied by Kit Kemp will be delivered / installed shortly.

Footbath

Office

Carpark and walkways

General works

As usual we have been busy in September and October and below is a summary of all general works undertaken

• Planting of grass and some new plants.
• Powerwashing / cleaning.
• Clearing of gutters.
• Painting.
• General maintenance.
• Store and staff rooms cleaned and organized.
• Clubhouse furniture painting.
• Cleaning of club house and sunbed cushions.
• Powerwashing of sunbeds.
• Repairing sunbeds and cushions.
• Repairing umbrellas.
• Cleaning sunbed and cushion waterproof covers.
• Cleaning of clubhouse awning.
• Cleaning of dining platform umbrellas.
• Drains and septic tanks cleaned and checked.
• Chain link fence to south boundary beachside repaired.
• Trees to be trimmed.
• Irrigation maintenance and works.
• Improvements to garden lighting.
• Cleaning and painting of north section following repairs.
• Shutters to clubhouse serviced.
• Fire extinguishers serviced.
• Sewage / septic services ongoing.
• Pest and mosquito control ongoing.
• Termite inspection.
• New chains installed to rattan lights as previous ones were starting to rust.

Raft

The member’s raft will be bought in for maintenance and to address the ladder.

Technology

In a effort to improve efficiency and the effective running and management if the club please note the following:

• Online registration system complete and will be launched / market tested in November.
• Online ordering complete to be launched / market tested in November.
• Additional boosters have been added to boost the signal on the beach and the system has also been recently checked by Smartstore.
• Enhancement to the zoom hardware have been made to make sure that everyone can be heard and recorded when speaking in the clubhouse or on the zoom call.

Clubhouse access

As a reminder of the club house access rules please see below a simple reminder:

Members

• Non resident guests must be registered and accompanied by a member whilst at the club.
• Resident guests of a member must be registered but don’t need to be accompanied by a member whilst at the club.

Long term tenants

• Long term guests can only invite resident guests who must be accompanied when at the club.

Short term renters

• All short term rental guests must be registered and cannot invite any guests at any time.
• All short term renters must request open path authorization in order to open the gate – fobs are only to be used by members.

General

• No reservation of sunbeds or clubhouse tables.
• If a sunbed is left unused for 90 minutes it will be offered to other authorized customers.
• Non member sunbed usage may be restricted during busy times.
• Non member parking may be restricted during busy times.
• Members with their own vehicles are urged to collect and display a 2024/5 membership sticker in their car windows.
• Members are urged to collect and use a gate fob or the open path authorization in order to open the gate.
• The security gate will be manned from December 15 to after Easter.
• All member and long term guests and short term rental customers must be registered and must also check in at reception on arrival.
• A notification of the above rules will be shared with all managers and rental agents prior to the high customer.
• A SLPOA security guard will be on duty between December 15 and January 15.
• All property management and rental / sales agent visits and viewings must be pre registered.

Rental fees

As per the above access rules please see below clarification of short and long term rental fees:

• A short term rental fee will apply should any house or cottage be rented short term for 4 weeks or more.
• A long term rental fee will apply should any house or cottage be rented for 6 months or more.
• In order for long or short term rental guest to access the club a membership fee must be paid for the property.

NYE

Please see below details regarding the proposed format for NYE, so if you are interested in attending please send your registration of interest to concierge@sandylanepoa.com

• Members and their guests only.
• Maximum capacity 250 persons (adults and children)
• Same size tent and flooring as last year.
• Same / similar wines / alcohol as last year included in the price.
• Same DJ as last year.
• 3 food stations (BBQ, roast, street food) rather than main buffet included in the price.
• Connection between the clubhouse and tent.
• Bds$495 per person (Bds$250 for kids) includes all food and drink.

Other matters

• Bernard Gover has stepped down as chairman but has agreed to remain as treasurer for the time being. Max Mulligan has been elected as chairman by your board of directors and was proposed by Bernard and seconded by Fiona MacLennan.
• The SLPOA Inc. AGM will occur at 9.30am on Saturday 8th February 2025 and we will be sending out the AGM paperwork as early in January 2025 as possible. The AGM will be held via ZOOM and in person at the beach club.

Annual road closure

South Road

Golf buggies

General Works

Ongoing works

Other matters

SLPOA Inc.

West Coast Limited